Catholic Relief Services Vacancy : Grants Manager

Catholic Relief Services is the official agency of the United States Catholic Conference and currently recruits for the position of a Grant Manager.

Catholic Relief Services (CRS) is recruiting to fill the following position:

Job Title: Grants Manager

Band: Band E-1

Location: Benue

Duration: Full Time

Responsibilities

• Reports to the DCOP

Sub-recipients Financial Assessment:

• Lead the assessments of all sub-recipients using CRS HQ Finance’s guidance for stratification of the sub recipients for SMILE grant.
• Assist the sub-recipients in preparing a Corrective Action Plan within sixty calendar days of the assessment or monitoring visit that addresses each of the identified weaknesses in any of the ten assessed areas scored below 75%.
• Assist Program Managers in making sure that the sub recipients addresses all issues listed in the Corrective Action Plan within 120 calendar days of the assessment or monitoring visit

Sub-recipients Financial Monitoring

• Serve as the principal point of contact on Grant Management and compliance issues with Program Managers, CRS/Nigeria
• Finance and Compliance staff.
• Lead the training and implementation of the new CRS/HQ sub-recipient monitoring policy for SMILE project within CR5 Nigeria.
• Coordinate the development and implementation of Grant Management capacity building activities such as trainings at the sites, in close collaboration with CRS Nigeria finance and compliance staff.
• Ensure SMILE project within the Country Program has in place and adheres to a schedule of planned monitoring visits of sub-recipients during each year. The basis for the selection, timing and frequency of its monitoring visits should be properly documented.
• Ensure financial and programming staffs participate in the financial monitoring, including site visits, of sub- recipient activities. The trip reports must indicate the monitoring steps performed, the processes reviewed, and the result of the testing and reviews.
• Ensure all monitors prepare and submit a written trip report for each visit to a Sub-recipient.
• Review and analyze monitoring reports on a timely manner and sign off for further follow-up
• Work with sub-recipients to correct weaknesses detected by internal and external auditors, SMILE project management or CRS Nigeria finance and compliance staff.
• Ensure sub-recipients’ internal control systems are reviewed at least annually by auditors or CRS/SMILE project monitors effectively to ensure that their financial duties are adequately segregated.
• Ensure SMILE project and CRS Nigeria obtains assurances that each local and foreign sub-recipient to which it provides funding that expends $300,000 or more of USAID funds in the sub recipient’s fiscal year, complies with the requirement to undergo an independent annual audit each year it equals or exceeds that threshold.
• Ensure SMILE project Sub-recipients evaluate and effectively monitor their lower tier sub-recipients.

Sub-recipient Financial Support

• Ensure that the CRS Nigeria finance and compliance staff provide direct technical support in all aspects of finance for sub-recipient under SMILE project
• Orient accounting and project management staff in relevant and appropriate donors financial management policies, procedures, and standards
• Ensure integrity of donor grants financial reporting and the effective control of financial assets. Regularly monitor and assess sub-recipient ability to accurately record and post all financial transactions and provide feedback to CoP, DCoP and CRS Finance Manager.
• Advice and ensures on GAAP and basic accounting records to be maintained at Sub-recipient.

Grants Management and Budgeting

• In coordination with SMILE CoP and DCoP prepares all required sub-recipient agreements and monitors grant amendments, update grant files, submit copy of amendment documents to CRS Nigeria and HQ finance and monitor grant expiry period.
• Ensure that donor required reports are prepared accurately and disseminated within the due dates.
• Coordinate with HQ finance to ensure that donor reports that are generated by HQ finance are sent out to the relevant donor.
• Coordinate grant closure activities with the CoP, DCoP and respective CRS Nigeria staff and ensure that expired sub-grants are fully closed out within 90 days limit
• Review cash disbursement advance journals, ensuring accurate postings particularly to accounts 1231, 1232, and 6166.
• Review and approve liquidation journals ensuring accurate postings particularly to accounts 1231, 1232, and 6166, and that proper sub-recipient accounts (T-codes) are charged.
• Review posted journals for errors and recommend correction when necessary
• Takes a leaden developing SMILE cash projections and communicates to CRS Nigeria and HQ finance units
• Participate in the preparation of the budget commensurate with the program implementation plan and provides technical advice to the COP and DCoP on budget submissions from all SMILE sub-recipients
• Review consortium members and or tub-recipient budgets and provide comments/recommend approval by Cop.
• Develop effective budget monitoring tools and implement them for all SMILE project sub-recipients.
• Actively engage in budget discussions and generate feedback for SMILE senior management team on adverse budget variances in monthly 6CR meetings and results from sub-recipient monitoring
• Actively attend SMILE Management Team Meetings on weekly basis and contribute to the overall team work spirit of SMILE project and CRS Nigeria.
• Address the needs and the implementation of trainings on budgeting and compliance with all relevant SMILE protect sub-recipients.
• Contribute in new project sub-recipient proposal budgets review and revisions when required. Staff management:

Staff Management

• Lead, direct, mentor and coach SMILE Finance and compliance officers.
• Take lead in setting annual SMILE project finance and compliance targets and ensure that specific tasks are built in every compliance staff Performance plan.
• Motivate, develop, coach and appraise subordinate staff in accordance with CR5 Performance Management System (PMS) and Catholic Social Teachings (CST)
• Ensure that supervisees’ job descriptions are reviewed and updated at least on annual basis to ensure adequate workload distribution and support to staff

Requirements

• Associate Member of ICAN Nigeria
• Maser’s Degree in Administration or Finance, Organizational Development, Management or other relevant field.
• Must be a matured, motivated, problem solving individual with high levels of initiative
• Minimum of five years relevant experience, preferably with an International Organization.
• Thorough knowledge of best practices in capacity strengthening with prior experience of integrating this with programming; Experience in curriculum design and development.
• Demonstrated ability to transfer knowledge to diverse audiences through participatory adult learning, mentoring, distance education, and other formal and non-formal methods; Experience in the design of and delivery of training workshops.
• Must demonstrate a good understanding of contemporary management best practices
• Strong leadership and interpersonal skills
• Strong organizational skills and attention to detail
• Demonstrate excellent written and oral communication skills
• Familiarity with HIV/AIDS and working in PEPFAR projects is added advantage
• Demonstrate high level of initiative, diplomacy and tact
• Excellent knowledge of computer software MS Office (PowerPoint and Excel especially);
• Must be flexible and be able to work independently and as part of a team.
• Ability to travel as needed

Application Closing Date

9th October, 2013

Method Of Application

Interested and qualified candidates should:

Click here to download the CRS application form and send with a detailed CV attached as a word documents to: olajumoke.ogunjuyigbe@crs.org applicants must state the position applied for in the CRS application form and in the subject of the email e.g ADMIN OFFICER

SEARCH FOR HIGH PAID JOBS HERE

Read More

Catholic Relief Services Recruits for Internal Auditor

Catholic Relief Services is the official agency of the United States recruits for the Position of an Internal Auditor.  Catholic Conference of Bishops for relief and development assistance overseas.

Catholic Relief Services (CRS) will like to request application from suitably qualified candidates to fill positions

Job Title: Internal Auditor

Department: Audit

Location: Abuja Office

Band: DI

Reports To: Country Representative (CR)

Primary Responsibilities:

The position of Internal Auditor focuses on Risk Management at the country program and partner levels. S/he will assist the country team with the development, implementation and monitoring of action plans that would contribute to a proactive approach to risk management. S/he will also be instrumental in country program and partner level capacity-building in ensuring identification, assessment and management of all categories of risks. The Internal Auditor will liaise with the Head of Operations (HoOps), Finance Manager (EM) and all program units in the processing of donor and CRS internal audits, S/he will document lessons learned from various risks identified in audit reports, risk disclosure reports and other sources and propose mitigation approaches to the Country Representative in order to create an environment of compliance and control.

Specific Responsibilities:

• Serve as principle point of contact on audit and compliance issues with consortia partners and donors.
• Promptly follow-up to ensure closure of audit recommendations in collaboration with HoOps. This involves participation in the development of audit closure action plans and follow-up to ensure timely submission of responses to the Deputy Regional Director MQ (DRD MQ), Regional Finance Office (RED) and HQ Internal Audit Department.
• Develop and implement comprehensive compliance review plans for the Country Program covering all areas of risk.
• Develop the Risk Disclosure / Loss Event Report for CR approval.
• Conduct annual Internal Control assessments annually in coordination with the CR, HoOps and FM to validate assessment coverage, process and ratings have been performed as prescribed in the Internal Control Policy.
• Coordinate with country program department heads to ensure that instances of non-compliance are identified, reported and corrected.
• Coordinate with HoOps and DRD MQ to ensure that country operational policies comply with donor regulations and agency standards.
• Review and comment on award agreements, partners’ sub-agreements, and other award documents in order to ensure compliance with relevant laws and donor regulations as well as CRS policy.
• Develop filing systems for grant/project, assets, personnel and other, and monitor implementation with department heads.
• Recommend action to be taken by CRS as lead Agency for any Partner that is not meeting its contractual obligations or does not have the necessary internal control and finance systems in place to manage advances, in coordination with the FM.
• Take investigation assignments as needed, assess and evaluate systemic and operational factors contributing to the problem and offer actionable recommendations.
• Provide training to appropriate staff to build in-country compliance capacity.
• Develop strategies and training/learning materials to improve partner and CRS staff capacity in compliance with regulations.
• Document lessons-learned, case studies and best practices to be shared on CWA sharepoint.

Key Working Relationships:

Internal: HQ Audit Team, DBDIMQ, RFO, HoOps, HoP, all program and operations staff,

External: External Auditors and Sub-recipients

Agency Wide Competences:

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

Qualifications

• ACA, CPA, CIA, Chartered Accountancy or Masters Degree preferred. Bachelor’s degree in accounting, finance or business, required.
• Minimum 5 years in accounting, finance or auditing. Auditing experience of five years, preferred.
• Be able to work well within a diverse team, and be sensitive to local cultures.
• Knowledge 0tUSG Regulations and Global Fund a plus.
• Computer skits to include word processing and spreadsheet.
• Strong writing skills as demonstrated through previous experience writing reports, evaluations.
• Demonstrated ability to work effectively under pressure and to prioritize competing demands.
• Strategic, analytical and planning skills; ability to think ahead and plan over a 12-month period.
• Able to work independently.
• Ability to develop effective systems considering organizational effectiveness and impact on people.
• Available for in-country travel up to 30% of the time

Application Closing Date

Wednesday, 11th September, 2013

How to Apply:

Interested applicants should Click here to download the CRS Application Form, after filling the form, send it with a detailed CV as attached MS Word documents to: olajumoke.ogunjuyigbe@crs.org

Applicants must explicitly state the position applied for in the CRS application form and in the subject of their email e.g. Driver - Benue

Only applications sent hi the required format will be considered and only short listed candidates will be contacted.

SEARCH FOR HIGH PAID JOBS HERE

Read More