African Development Bank (AfDB) Vacancy : Executive Assistant to the SVP

The African Development Bank (the Bank), a premier pan-African development institution is currently seeking the services of an Executive Assistant to the SVP. We stamd to promoting economic growth and social progress across the continent. The Bank’s development agenda is delivering the financial and technical support for transformative interventions that will significantly reduce poverty, through inclusive and sustainable economic growth. It is Africa's voice on global economic, financial and development issues. The Bank will focus its investments around five priority areas, High 5’s: light up and power Africa; feed Africa; industrialize Africa; integrate Africa; and improve the quality of life for the people of Africa. The Bank is building a world-class senior management team that will lead the successful implementation of this vision.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the SVP

Reference: ADB/16/076

Location: Nigeria

Grade: PL-6

Position N°: 50001434

Objectives

• The African Development Bank is Africa's premier development finance institution. Within the Bank, the Office of the Senior Vice-President (SVP) designed to improve coherence and coordination across complexes, ensure strategic priorities are reflected in resources allocation, enhance monitoring and management of performance, and strengthen the focus on results.
• The Executive Assistant will work directly with the SVP.

Duties and Responsibilities

Under the general supervision of the Director, Office of the SVP, the incumbent will perform the following duties and responsibilities:

• Responsible for the Office Management including development of efficient and effective systems and routines for the administration of the SVP’s office. Routines for proper receipt and follow up of correspondence to ensure timely responses, efficient telephone system, and management of the SVP’s briefing files.
• Preparing briefs, analyses and short papers for the SVP on various subjects, as needed.
• In consultation with the SVP, design, establish and maintain the dairy/calendar. Ensure compliance with the requirements of the preparation of the SVP’s attendance and/or response to attend meetings.
• Coordinating appointments of high-level visitors; ensuring security, protocol, and divisional involvement. Maintaining formal and cordial relationships with Governors, Embassies, Representations and sister institutions, agencies, relating to direct contacts with the SVP.
• Coordinating the work of the assistants in the front office to ensure an efficient daily running of the office. This includes determining priorities, balancing work load and ensuring output quality.
• Maintaining close links and collaboration with the front offices of various departments within the Bank and those of the executives of other international institutions.
• Provides input in all aspects of activities relating to In-House meetings and in support of major events (conferences and meetings) as well as in determining emerging issues requiring the intervention of the SVP.
• Ensures follow up of the required written contributions and briefing materials, i.e. talking points, speeches, media program, etc. during the SVP’s meetings (in-house and on mission abroad).
• Travels with the SVP on working missions as deemed necessary.
• Works in team with the Administrative Assistant on the SVP’s Travel on mission (Logistics) and Budgeting. Contributes in SVP Work Program development and provides KPIs proposals and inputs to the yearly budget preparation.
• Performs any other duty pertinent to the work, assigned by the Director and the SVP.

Selection Criteria

Including desirable skills, knowledge and experience

• A minimum of a Master's degree or its equivalent in Administration or Office Management, or any other discipline that is relevant to the operations of the Bank.
• A minimum of four (4) years of relevant professional experience;
• Excellent organizational, analytical, coordination and communication/writing skills;
• Ability to work accurately, methodically and to meet deadlines;
• Integrity and ability to work under pressure and to deliver timely quality services;
• Ability to handle speedily and efficiently internal and external requests;
• Good professional experience and knowledge of one of the Bank’s operations;
• Ability to assess problems and develop realistic solutions quickly, proven ability to adopt a multidisciplinary approach to issues;
• Demonstrated mature sense of judgment;
• Excellent written and verbal communication skills in English and/or French;
• Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint, SAP and/or other integrated document management system).

Application Closing Date

19th July, 2016.

How to Apply

Interested and qualified candidates should:

Click here to apply online

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Adexen Recruitment Agency Vacancy : Executive Assistant

Adexen is currently recuiting for the position of an Executive Assistant. We are a pioneer in HR and Recruitment Process Optimization to service its customers. All clients enjoy the flexibility of choosing dedicated Onshore, Nearshore, or Offshore services.

Our HR and Advisory consultants have many years experience of working with leading multinationals and large local companies across Africa and other emerging markets. Whether you are considering implementation of a new HR strategy or a move to outsource your resourcing function then our consultants can offer advice on a creative solution to your problem.

Our client is a leading Conglomerate with business activity in the Pharmaceutical, Construction and Oil and gas sector.

Adexen HR and Recruitment Services is seeking to recruit an Executive Assistant for one of its clients in Nigeria

Job Title: Executive Assistant

Job reference: 212
Industry: Oil & Gas
Location: Lagos, Nigeria
Function: Commercial & Communication

Responsibilities

• The Executive Assistant will manage and organize the MD's personal agenda, meetings, travels, correspondences and daily routine calls.
• The Executive Assistant will report to Group Managing Director.
• Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the MD direct attention and, where relevant, referring matters on to appropriate staff for response.
• Maintaining effective and confidential recording and filing system for the MD s office and other members of the Executive Management Team as required

Requirements

• University graduate preferably in Business and or Social Sciences
• At least 5-8 years experience in a similar position
• Proven experience in providing high quality & comprehensive administrative assistance to senior level staff
• Must be self-motivated, service-oriented, flexible approach, organized, quick learner, careful eye for details and thorough understanding of cross-functional working environment
• Perfect command of English language with excellent presentation skills and ability to provide high quality word processing, document preparation, editing services and Power Point presentations
• Ability to work under pressure and coping with high volumes of work and interruptions
• Person of high integrity and political savvy with ability to manage multicultural environment Analytical thinking and planning skills
• Microsoft computer proficient with excellent written and verbal communication skills

Remuneration
Attractive Package

Application Closing Date
15th October, 2013

Method Of Application
Interested and qualified candidates should:
Click here to apply             SEARCH FOR HIGH PAID JOBS HERE

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StreSERT Services Limited Vacancy : Executive Assistant

StreSERT Services Limited is currently recruiting for the position of an Executive Assistant

Location: Lagos

Job Description:
An Executive Assistant with at least 4 years experience as Personal Assistant/Executive Assistant to a Managing or Executive Director needed in an Insurance company at Victoria Island urgently.

Responsibilities:

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected.
• Communicates directly, and on behalf of the CEO, with Board members and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Arrange the CEO's itineraries and travel plans, etc.

Remuneration
Salary is N2.4 million per annum (and ABOVE depending on experience)

Application Closing Date:
31st August, 2013

How to Apply
Note: Please, do not apply if you have never worked in the capacity mentioned above.
Interested and qualified candidates should send CV to: recruitment@stresertservices.com using AE as the subject of your mail before 31st August 2013.
SEARCH FOR HIGH PAID JOBS HERE

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