Job Description
Job Title: Director of Procurement
Location: Abuja, Nigeria
Posting Date: 01/04/2013
Deadline Date: 01/21/2013
Description:
The Director of Procurement directs and manages the Procurement Department of the JSI Nigeria Integrated Supply Chain Field Office that implements the SCMS Project funded by PEPFAR and the USAID|DELIVER Project funded by USAID. The Procurement Department assists the pooled procurement and delivery of anti-retroviral drugs, HIV rapid test kits, and other commodities purchased internationally and funded by PEPFAR, and assists, and in many cases implements, the in-country storage and distribution of these commodities. The Department organizes and implements the procurement and delivery of other, predominantly health-related commodities and products, currently valued at approximately $4-5 million annually, based on orders from both funders and implementing partners. The Director of Procurement is responsible for assuring that these tasks are performed with the highest possible quality, in timely fashion, and cost effectively.
The Director of Procurement provides strategic guidance and technical assistance concerning all aspects of commodity procurement, delivery, storage and distribution to: a) the Country Director and members of the senior management team; b) PEPFAR, USAID, staff in the US Embassy and USAID Nigeria Mission; c) officials and departments in the Federal Government of Nigeria and in state governments; d) other implementing partner organizations funded by PEPFAR and USAID; and e) international and national stakeholders concerned with the integrity and performance of health commodity supply systems
RESPONSIBILITIES
The Director of Procurement reports directly to the Country Director and Deputy Chief of Party (DCOP) for the SCMS Project and is a member of the FO senior management team. The Director of Procurement, together with other senior managers, ensures that all FO staff comply with applicable US Government rules and regulations; and that staff observe and maintain the highest standards of honesty, personal integrity, and professionalism in the discharge of their duties.
The Director shall:
Organize, lead and manage the FO Procurement Department, assisted by the Associate Director of Procurement, in order to perform activities and tasks provided for in the SCMS Project workplan and/or directed by the Country Director and DCOP, SCMS; and in full accordance with policies and procedures contained in the JSI Field Office Manual and decisions and policies determined by the FO senior management team.
Manage, mentor, and periodically evaluate the performance of individual Procurement Department staff, in accordance with USAID and US Government regulations and JSI and Field Office policies and procedures.
Together with Procurement Department staff, inform, coordinate, execute as necessary, and monitor procurements funded under the SCMS Project in Nigeria; and oversee the preparation of weekly procurement status reports and their provision to all stakeholders.
In collaboration with stakeholders, monitor the performance and effectiveness of all aspects of the supply chain for HIV/AIDS commodities in Nigeria and promptly advise stakeholders on issues where performance may be affected by commodity procurements.
Together with other FO staff and stakeholders, assist the preparation of long-term forecasts of commodity requirements and the detailed supply plans needed to meet those requirements; and continuously monitor the execution of the supply plans and promptly advise FO staff and USAID of problems or when changes are warranted.
Support the DCOP for SCMS and Associate Director of Procurement in coordinating with donor organizations and other stakeholders to ensure rational and timely procurement of HIV/AIDS-related commodities.
Maintain close working relations with all PEPFAR-supported Implementing Partners; and with other organizations, agencies, partners and stakeholders as directed by the Country Director and DCOP for SCMS.
Identify capacity building needs of procurement unit staff and of partner organizations; and assist and oversee the development and implementation of plans and activities to meet those needs.
Advise the Country Director and DCOP for SCMS requirements for technical assistance from SCMS-Washington and/or other sources; and ensure the preparation of documents needed for the realization of such assistance, including Terms of Reference and/or Scopes of Work.
Together with the Procurement Department and other Field Office staff, ensure full compliance with all US Government and USAID rules and regulations, as well as established SCMS Project regulations and Standard Operating Procedures, in the provision of in-country procurement services.
In collaboration with local and international vendors, assure the quality of all procured products and their timely delivery, in accordance with established international and SCMS Project standards.
Oversee the provision of procurement services for non-PEPFAR-supported requirements as stipulated by the Country Director.
Contribute to the preparation of, and assure the quality and timely completion and submission of, various regular and one-off project and technical reports and studies as directed by USAID or the Country Director and/or SCMS DCOP.
Perform other duties as directed by the Country Director or his/her designated deputies.
QUALIFICATIONS
At least seven years’ experience executing and/or managing commodity procurements funded by international donors, including at least four years’ experience managing procurements of health-related commodities.
At least four years’ personnel management experience.
A post-baccalaureate degree in logistics, management, public health, business or other related area; or a minimum of ten years’ experience in procurement or other supply-chain related activities.
Previous experience supporting national government health-related programs in a low or moderate income environment.
Fluency in English.
Excellent writing and oral presentation skills.
Demonstrated facility with Microsoft Office Suite applications, including Word, Excel, Outlook, Project and Power Point.
Proven ability to work both independently with little supervision, as well as part of a team.
Proven, successful experience communicating and collaborating effectively with national and sub-national governments, international donors, commercial companies, non-governmental organizations, and other program partners.
Experience with USAID health programs is a strong plus.
Previous experience in Nigeria also is a strong plus, although not essential.
Good knowledge of and previous experience using PipeLine and Quantimed software is a strong plus.
Limited domestic and international travel will be required.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 01/21/2013.
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